Are you Backing Up Your Email w/Office365
Backing up your email in Office 365 (now known as Microsoft 365) is quite important in the event that there is loss of data. Microsoft only allows your to restore your email after deletion for a term of 30 days. Even though Microsoft provides robust security and redundancy measures, there’s always a risk of accidental deletion, data corruption, or other issues that might lead to data loss. Regular backups ensure you can recover important information. In our industry, we like to call this point-in-time back up restoration. Many industries have regulations requiring data retention and backup. Ensuring you have a backup can help meet these compliance needs and protect you in legal situations.
Microsoft 365 has retention policies, but these may not cover every situation or user need. Backups give you more control over data retention and recovery. External threats such as ransomware or malicious attacks could potentially compromise your email data. A backup provides an extra layer of security against these threats. Users sometimes accidentally delete important emails or data. Having a backup can simplify the recovery process and minimize downtime. If you’re migrating to a new platform or integrating with other systems, having a backup ensures you can restore your data if something goes wrong during the process.
Overall, while Microsoft 365 provides many built-in protections, having a separate, regular backup strategy can provide additional peace of mind and safeguard against potential data loss. Using a third party service allow an organization to set a granular data retention policy that could be years in back up data if required.